How to Integrate EFRIS With SAP ERP in Uganda

What is EFRIS by URA?

The Electronic Fiscal Receipting and Invoicing Solution (EFRIS) is a system by the Uganda Revenue Authority (URA) that helps businesses record and share sales data in real time. It ensures accurate tax calculation and boosts transparency by digitally linking business transactions to URA.

VC ERP Consulting is a leading expert in EFRIS integration with SAP systems in Uganda. VC ERP has successfully implemented seamless, URA-compliant EFRIS integrations for SAP Business One and SAP S/4HANA, helping businesses streamline e-invoicing and ensure full tax compliance with the Uganda Revenue Authority.

Who Must Use EFRIS?

All VAT-registered businesses in Uganda must issue e-invoices using EFRIS.
Non-VAT businesses can choose to use it voluntarily and issue e-receipts.

Business Benefits of EFRIS

Track stock with alerts and theft detection.
Monitor best-selling products.
Access business data anywhere.
Simplify VAT returns with automatic pre-filled forms.
Reduce the risk of data loss with digital storage.
Boost cash flow via faster VAT refunds.

VC ERP Consulting specializes in EFRIS integration for both VAT and non-VAT businesses in Uganda, helping companies connect their SAP systems, including SAP Business One and SAP S/4HANA to URA’s EFRIS. With URA EFRIS integration with SAP ERP, VC ERP enables you to maximize compliance, streamline tax reporting, and maximize ROI.

Why Was EFRIS Introduced?

To stop:

Fake or missing records.
Wrong VAT declarations.
False input tax refunds.
Sales without invoices.

EFRIS Prerequisites

You need a Tax Identification Number (TIN).
VAT-registered businesses are auto-enrolled.
Others can register via URA’s web portal:
1. Log in with TIN.
2. Receive OTP.
3. Choose e-invoicing or EFD.
4. Submit for URA approval.

EFRIS Documents List

E-Invoice: For VAT-registered businesses.
E-Receipt: For non-VAT businesses.
Credit Note: Cancel/refund a transaction.
Debit Note: Request funds due to errors/damage.

All include:

Fiscal Document Number (FDN)
Verification Code
QR Code

Use Cases of EFRIS

There are use cases of EFRIS:

Small shops and mobile sellers can use the EFRIS App, It allows you to issue e-invoices and e-receipts. It works online but can also operate offline for up to five days.
General shops can use an Electronic Fiscal Device. This paid option that acts like a POS machine with secure memory. It captures and sends transaction data to URA.
For Wholesalers, you can install the Desktop Software on your computer, laptop, or tablet. It is suitable for businesses with moderate daily sales and also works offline for up to five days. The software can be downloaded from the URA website.
Use the URA Web Portal, which is ideal for businesses with fewer than 100 transactions per day or less than UGX 2 billion in annual sales.
Corporate businesses can use the System-to-System Connection option. This integrates your billing system like ERP or POS directly with EFRIS through an API. It is ideal for high-volume transaction businesses. VC ERP Consulting is an expert in seamless EFRIS integration with all SAP systems, including SAP S/4HANA and SAP Business One.
Fuel stations can use the Electronic Dispenser Controller, which automatically transmits fuel dispensing data to URA’s system through an EFD.

How do you integrate EFRIS with ERP systems?

To integrate EFRIS with various ERP systems, including SAP, use the system-to-system API provided by URA. The ERP system sends transaction data to EFRIS, which returns fiscalized e-invoices and receipts. This method is ideal for high-volume ERP users.

EFRIS Integration with Your Existing SAP System

Integration Method: System-to-System API

Key Steps to EFRIS–SAP Integration

API-Based Integration
URA provides an API that allows seamless connection between your SAP system and the EFRIS server. This enables automatic generation and submission of:

e-invoices (for VAT-registered taxpayers)
e-receipts (for non-VAT-registered taxpayers)
e-credit and debit notes (for corrections)

Real-Time Transaction Sync
Once configured, every transaction captured in your SAP system is

Packaged into a fiscalized format
Sent to the EFRIS server
Returned with a Fiscal Document Number (FDN), QR code, and Verification Code
Stored and optionally printed or shared with customers

Offline Mode Handling
The system-to-system connection allows up to 5 days of offline operation, after which data must sync with the EFRIS server once internet access is restored.Whether your current SAP system is SAP Business One or SAP S/4HANA (On premise or cloud), we can help you with SAP-URA EFRIS integration in Uganda.

How EFRIS Integration with SAP ERP Benefits You

Automated Invoicing: SAP automatically generates and sends transaction data to EFRIS in real time.
Real-Time Fiscalization: The EFRIS server returns fiscalized documents with a Fiscal Document Number (FDN), Verification Code, and QR Code.
Offline Mode: If disconnected from the internet, SAP can continue issuing invoices, with a requirement to upload to EFRIS within 5 days.
Tax Compliance: Ensures all VAT-related calculations, credits, and liabilities are automatically computed and pre-filled for URA returns.
Digital Record Keeping: SAP-EFRIS integration supports the secure, digital storage of all transaction records.

Expert and Cost-Effective EFRIS Integration with Your SAP System

Successfully integrating EFRIS with your SAP ERP system is not just a legal requirement for VAT-registered businesses in Uganda; it can help you with operational efficiency, accurate tax reporting, and improved cash flow. Whether you’re using SAP S/4HANA or SAP Business One, system-to-system integration ensures that your invoicing is automated, real-time, and fully compliant with URA mandates.

EFRIS offers scalable tools to all kinds of businesses to digitize fiscal documents, reduce manual errors, and maintain transparency with the Uganda Revenue Authority. And with a highly experienced and proven EFRIS-SAP Business One or EFRIS-SAP S/4HANA integration partner, like VC ERP Consulting, you can make this transition seamless and secure.

VC ERP Consulting offers quick, hassle-free, and cost-effective SAP-URA EFRIS Integration Services in Uganda. We offer the following integration services:

SAP Business One with URA EFRIS
SAP ECC with URA EFRIS
SAP S/4HANA On-Premise with URA EFRIS
SAP S/4HANA Private Cloud Edition with URA EFRIS
SAP S/4HANA Public Cloud Edition with URA EFRIS

For more information on EFRIS integration with your current SAP system, contact us or drop an E-mail at sayhello@vc-erp.com or call us on +91 79 48998911. We will offer you the best and most economical EFRIS integration services in Uganda.