SAP Business One Implementation Services

Project Preparation

This is the 1st phase in the implementation. Here the customer transitions from the sales cycle to the action mode – the implementation mode.

For VC ERP Consulting, the key activities are to

• Conduct a project handover with the sales team
• Create a project plan for the implementation
• Conduct an official kick-off meeting with the customer team
• Deliver and install the SAP Business One software and demo database at the customer site

Business Blueprint

This is a crucial step where you need the kind of partner who wouldn’t hesitate from meticulously and relentlessly exploring your current business processes. In addition, VC ERP also looks at how your requirements can effectively translate with streamlined processes.

These requirements are then mapped to a solution in SAP Business One. The documentation of the solution is known as the Business Blueprint. At this stage, we conduct meetings or workshops with your business representatives belonging to each specific business area or department.

In these workshops we analyze the detailed steps in each of your processes. In addition to major processes such as sales, purchasing, and service, we cover reporting and financial processes. At the same time, we identify the sources and volume of the legacy data that needs to be migrated.

For VC ERP Consulting, the key activities are to

• Conduct Business Processes Analysis Workshops
• Map out the detailed Business Blueprint

Project Realization

This is the heart of the Project. In this phase, the consultants implement all the business process and technical requirements defined during the previous phase.

In addition, the legacy master data migrated from the customer end is further scrutinized. The newly-built system and master data is validated and tested by the customer using a test copy of the customer database.

All issues arising during testing should be logged and resolved before moving onto the next phase. At the same time, the project manager draws up plans for training end users, and for the cutover period. The cutover period happens just before Go-Live, when many activities must take place in the correct sequence and in a very short timeframe, so that the new system can fully run the production workload.

For VC ERP Consulting, the key activities are to

• Configure the New Company Database
• Import Master Data provided by the Customer
• Validation and Testing
• Plans for Training and Cutover

Final Preparation

The Final Preparation phase covers the time period prior to Go-Live. During this phase, the SAP Business One system and the client organization are transitioned into production mode. This includes organization change management including training end-users to use the new system. A decision and date for Go-Live is agreed with the customer.

Accounting balances and final transactions from the legacy system are transferred to the production system. The transfer of the balances takes place before Go-Live in what is called the “cutover” period. The actual switch to Go-Live happens at the end of this phase.

For VC ERP Consulting, the key activities are to

• Conduct End-User Training programs
• Decision and date for Go-Live agreed with customer
• Accounting balances and final transactions transferred to production system (cutover)

Go-Live & Support

Go-Live and Support is the final phase in the project. As the name suggests, the newly-built system is now running in production.

We monitor and resolve any critical problems, then hand over the system to your team, to our in-house support team, and to SAP support.

For VC ERP Consulting, the key activities are to:

• Monitor the new system in production
• Resolution of outstanding issues
• Handover to customer
• Project Review